Despite its importance, preventative maintenance is often not prioritized. Property managers juggle multiple urgent tasks, leaving little time for scheduled maintenance. Additionally, the lack of a standardized process and training resources contributes to inconsistent execution.

Competing Priorities

Service managers deal with urgent resident issues, evictions, and personal concerns, making it easy to overlook routine maintenance tasks like changing HVAC filters, which can negatively impact preventative maintenance efforts.

Knowledge Gaps

Expecting service teams to remember all maintenance tasks without a clear process or adequate training leads to gaps in maintenance execution. Without proper resources, important preventative measures can be missed, complicating the maintenance process.

Making Preventative Maintenance Easier

Scheduled Maintenance Tasks

Preventative maintenance involves scheduled tasks based on seasonal needs, manufacturer recommendations, and appliance lifespans. Following a preventative maintenance plan helps catch potential issues early, reducing expenses and minimizing disruptions. With Leonardo247, you can consolidate all this data into detailed reports for property managers, community managers, regional managers, and owners to review, track accomplishments, identify deficiencies, and fulfill work obligations.

Leveraging Technology

Rather than relying on binders or spreadsheets, using software like Leonardo247 can streamline the process. This system pushes tasks to the right personnel at the right times, ensuring consistency and accuracy, which in turn simplifies preventative maintenance.

Creating Maintenance Templates

With Leonardo247’s Perform247 solution, you can create templates for recurring tasks, such as pool maintenance, that automatically generate tasks with detailed instructions and inspection forms. This automation ensures all properties follow the same maintenance standards, easing the preventative maintenance process.

Integrating Proactive Maintenance Approaches

Each approach—minimizing emergency response, focused maintenance, regular inspections, thorough unit turnovers, and scheduled maintenance tasks—plays a distinct role in reducing overall maintenance expenses. By combining these strategies, property managers can allocate resources effectively, mitigate costly emergencies, optimize operations, and streamline preventative maintenance.

Boost Efficiency

Prioritizing preventative maintenance can be challenging due to competing priorities and knowledge gaps. However, by leveraging technology, creating maintenance templates, and integrating proactive maintenance approaches, property managers can streamline the maintenance process. This results in more efficient operations, reduced costs, and enhanced property conditions, ultimately leading to improved resident satisfaction and property value.

Click here to contact us for a demo and to learn more about how Leonardo247 can solve your preventative maintenance issues.